Loaning a game? Paperwork/agreement?

MrD

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I belong to a business/social club. I've thought of possibly putting a game on loan in their bar area. They won't be charging people to play. No money involved. No rent. Just a game on loan.

I could donate the game, but I'd rather not.

Has anyone done anything like this and have a sample agreement? I could probably draft up something, but, if someone has something they've used already, it would be a lot easier start!
 
What are you agreeing to? That the game is yours? That they will pay for damages?

If no money is involved and this is just proving yours is yours... put your name on it?
 
I'm just looking for an agreement that says it's mine. It's on loan. It's not theirs.

I can write something up, but if someone already had something, it would be easier than starting from scratch.
 
You're kidding, right?

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I've owned a bar and I belong to a couple social clubs. From my experience I would recommend you not do it unless it's a game that you absolutely care nothing about. Two things I've learned it people don't have any respect for others property and anytime an arrangement happens between friends, whether on paper or not, it usually goes bad and leaves hard feelings. JMHO.
 
Never load a CD or DVD to someone unless you're OK with it being used as a coaster and never want it back.
 
Yah...

I think just by the fact that you would ask this question would lead me to think you shouldn't do it.

If its going to cause you stress about it being broken or stolen why bother?
 
I'm just looking for an agreement that says it's mine. It's on loan. It's not theirs.

I can write something up, but if someone already had something, it would be easier than starting from scratch.

So, 3 cases:

"Owner" goes broke and landlord locks everyone out of the place and wants to liquidate for money. No signed agreement needed to prove this is yours. Just tell them. (You have pictures and the serial number documented as your somewhere at home, pics, etc.) You also need to know that this happened, so assert your claim before time runs out.

Owner runs off with the game. Signed agreement or not, you'll have to sue them to get it back. (Pictures of it being yours and in your house before might work just as well.) But, you'll still have to sue them. And, it likely won't be worth it.

If "someone else" steals the game, it is theft, file with the police & good luck. Signed agreement still not useful.

WARNING: if the game is "trashed" on location, this "agreement" won't help you. (Agreement of ownership.)
 
So, 3 cases:

"Owner" goes broke and landlord locks everyone out of the place and wants to liquidate for money. No signed agreement needed to prove this is yours. Just tell them. (You have pictures and the serial number documented as your somewhere at home, pics, etc.) You also need to know that this happened, so assert your claim before time runs out.

Owner runs off with the game. Signed agreement or not, you'll have to sue them to get it back. (Pictures of it being yours and in your house before might work just as well.) But, you'll still have to sue them. And, it likely won't be worth it.

If "someone else" steals the game, it is theft, file with the police & good luck. Signed agreement still not useful.

WARNING: if the game is "trashed" on location, this "agreement" won't help you. (Agreement of ownership.)



I agree with this. You never know what could potentially happen. And if it's a nicer game, it's not going to be as nice whenever, if ever, you get it back.
 
I belong to a business/social club. I've thought of possibly putting a game on loan in their bar area. They won't be charging people to play. No money involved. No rent. Just a game on loan.

I could donate the game, but I'd rather not.

Has anyone done anything like this and have a sample agreement? I could probably draft up something, but, if someone has something they've used already, it would be a lot easier start!

Deal with responsible people and most issues will be a non issue.

If the people at the bar are going to trash your game. Simple don't do it.
If the people at the bar will pass the hat around to keep the machine running and playing. Repairs are not an issue.

Keep documents saying this is my game.. A picture or a video clip is important.
Make sure the doc say this games is never to be used for making money.
Funny tax guys will give you grief but Not as much as a woman going for divorce and wanting to take Possion of loan arcade machines. It took a trip and a day at the courts to say these arcade machines are mine.

If loaning a machine give you grief make sure you have the right to pull the game home.

I had some kid crayon a loaned out cab, the parents bought new kick plate and side art from Phoinex arcade and then told me about the crayon. I used a magic eraser on it and cleaned it up. That game still has loosely rolled up art work in the cab...
 
If the drunkards done kill your cab, the kids will do the stress test on them. Those coin slots look mighty fine as a hiding spot for whatever they pick up. The joystick is just another place to hang on from. If it's a nice big machine, its a jungle gym.
 
I repaired and refreshed a Battlezone last year. It took about two months in a public arcade for a kid to shatter one of the joysticks. Do you really want to put one of your personal machines "on location"?
 
Universities and Museums usually have good "personal property" on-loan contracts. The basics are:
-DESCRIBE THE ITEM including the serial number
-I am not giving this to you
-I am not charging you to use this
-You will cover repair costs should it be broken while in your custody
-You will have it insured for theft or loss (like fire) while you have it
-In the event that a claim against the insurance is needed, you will cover the insurance deductible and shortfall, should there be any
-I am leaving it with you for this ___ long at this ___ location
-It must either be returned, or a new agreement signed, prior to the completion of the agreed duration
-It must be returned prior to you vacating, or surrendering, the agreed location
-It cannot be moved from the agreed location
-I can recover this at will

Here are two University examples:
http://www.uncw.edu/policies/documents/acg230-Loan_Agreement.doc
https://www.pdx.edu/sites/www.pdx.edu.financial-services/files/BAO_misc_property_loan_agreement.pdf

It's good to go into an agreement like this knowing that you might never see it again, but always go in prepared.
 
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I'm not so worried about it being damaged - it isn't a public bar. It's a private social club that has a bar area/game area with pool table, ping pong, etc. Mainly business people in the area are members. I'm also on the board of the organization. This isn't like putting it out for the masses.

I'm just thinking it best to have some agreement in place. The on loan for a museum is probably the closest example. Maybe I can find something like that.

I really don't expect any issues with this, but that's why you have agreements - in case something goes bad. We had a another member put a couple pinball machines in as well. I just think it best that there is something in writing. Always safest that way.
 
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